Payroll Management

Payroll Management Services for Canadian Small Businesses

Seamless Payroll Solutions Tailored to Canadian Businesses

Managing payroll in Canada requires navigating T4 employees, independent contractors, and T5 director’s draws or dividends—all while staying compliant with CRA regulations. Our Canadian payroll management services simplify this process, ensuring your team is paid accurately and on time, and your records remain audit-proof.

​

Whether you’re paying employees, contractors, or yourself as a business owner, we provide a solution that’s efficient, compliant, and designed specifically for small businesses.

What’s Included in Our Canadian Payroll Services?

1. Payroll Setup and Record Management

• Setting up payroll accounts for:

  • T4 Employees: Regular staff with CPP, EI, and income tax deductions.

  • Independent Contractors: Organized payment tracking and T4A or T5018 preparation if required.

  • Directors and Shareholders: Managing T5 draws/dividends to keep everything aligned with CRA reporting standards.

• Collecting, reviewing, and securely maintaining employee and contractor documentation (e.g., SIN, signed agreements, and direct deposit forms).

2. Accurate Payroll Processing

• T4 Employees:

  • Calculating gross pay, CPP, EI, and income tax deductions.

  • Processing regular payroll (weekly, bi-weekly, semi-monthly, or monthly).

  • Issuing pay stubs and maintaining detailed employee records.

• Independent Contractors:

  • Tracking and processing payments with appropriate CRA documentation (T4A, T5018 for construction industry contractors).

  • Providing year-end summaries for contractors.

• Director’s Draws (T5):

  • Tracking dividend payments and ensuring proper issuance of T5 slips.

  • Managing non-salary compensation strategies for tax efficiency.

3. Tax Filing and Compliance

• Calculating and remitting payroll deductions (CPP, EI, and income tax) to the Canada Revenue Agency (CRA).

• Filing and issuing T4, T4A, and T5 slips for employees, contractors, and directors as required by CRA deadlines.

• Preparing and submitting Records of Employment (ROEs) for terminated or departing employees.

4. Benefits and Vacation Tracking (Optional Add-On)

• Administering health and dental benefits deductions for employees.

• Tracking paid time off (PTO), vacation accruals, and sick days.

5. Payroll Record Maintenance

• Maintaining organized, CRA-compliant payroll records for audits or year-end reporting.

• Providing easy access to detailed payroll summaries and reports.

Why Choose Our Canadian Payroll Services?

Expertise in Canadian Payroll Regulations

We specialize in navigating the unique payroll requirements for Canadian businesses, including CRA-compliant calculations, deductions, and reporting.

Full-Service Solutions

Whether you’re managing T4 employees, paying independent contractors, or issuing director’s dividends, we handle every aspect of payroll so you don’t have to.

Save Time and Avoid Errors

With accurate calculations, timely filings, and a streamlined process, you’ll save hours of work and avoid costly penalties or errors.

Tailored for Small Businesses

Our services are designed for businesses with small teams, offering flexibility and personalized support to match your specific needs.

Who Can Benefit from Our Payroll Services?

Our payroll services are ideal for:

• Canadian Small Businesses: With 1–50 employees and contractors.

• Startups: Setting up payroll for the first time or needing help managing T4 and T5 reporting.

• Incorporated Business Owners: Needing support with director’s draws or dividends (T5).

• Trades and Contractors: Requiring organized T4A or T5018 tracking for independent workers.

How It Works

Step 1: Payroll Setup

We’ll set up your payroll accounts, customize payment schedules, and ensure everything is CRA-compliant.

Step 2: Ongoing Payroll Management

We’ll handle all calculations, payments, deductions, and remittances for employees, contractors, and directors.

Step 3: Tax Filing and Reporting

At year-end, we’ll prepare and file T4s, T4As, and T5s, along with payroll tax remittances and summaries.

Frequently Asked Questions

1. Do you manage T4 and T5 filings?

Yes! We handle all year-end payroll slip filings, including T4s for employees, T4As for contractors, and T5s for directors and shareholders.

2. Can you handle payroll for both employees and contractors?

Absolutely. We manage all payroll needs for employees (with CRA deductions) and contractors (tracked and reported correctly for compliance).

3. How much does payroll management cost?

• Base fee: $100/month

• Per employee/contractor: $15–$20/month

• Contact us for a customized quote based on your team size and payroll complexity.

4. Do you file ROEs for employees?

Yes, we prepare and file Records of Employment for employees when needed, ensuring compliance with CRA requirements.

Take the Complexity Out of Canadian Payroll

Let us handle your payroll so you can focus on running your business. Whether it’s managing T4 employees, paying contractors, or issuing T5s for directors, we ensure every payment is accurate, compliant, and stress-free.